Coronavirus or not, to work from home is currently a must due to the circumstances we are living right now , so in this article you will find the best tools to get the most out of working from home so that you won’t impact your business and get things done.
Videoconference, Chat and remote access:
Slack: This solution may well make internal emails disappear! Slack is an instant message system for collaborative work. The application brings together on a single platform several conversations classified according to current projects, departments, etc. With one click, everyone intervenes and can attach photos, PDF, etc.. by a simple copy and paste. It is also easy to create confidential groups, where only certain people will be invited to participate. With a powerful search engine, Slack makes it easy to find conversations that are far away or even put in the trash.
Zoom.us: a little more efficient than Slack on sound quality and video resolution. An automatic registration mode that can be shared with other users. This software is very handy for those who were unable to attend the meeting, as they can review it later.
Skype: Well known to travelers, Skype offers the possibility of making free calls and conversations around the world, provided that the other party has downloaded the app and that the connection works. You can also call landlines, but you have to plan a communication cost. The simple and intuitive interface allows you to make group video calls and offers an instant messaging service. The pro version of Skype is a complete video conferencing tool, which allows remote meetings of up to 250 participants. The organizer will grant them similar or different rights according to their responsibilities: simple spectators deprived of speech, speakers called upon to speak or big boss capable of all interventions!
Hangouts: Sometimes e-mails won’t allow you to communicate effectively with your partners and you will have to meet them in person or choose the second best option available to you: a video-conference.
Google Hangouts is one of the best free video conferencing tools, especially because your call partner doesn’t need a Google Account to accept your video call. In addition, the tool integrates with Google Calendar to simplify call planning.
You can organize individual or group conversations, and share your screen to better present instructions, evaluate results, and share or get feedback on an idea.
Trello: is a Kanban-style project management tool that can be used to handle virtually any type of task, from product development and content planning, to daily task management and communication with freelancers.
It is easy to use which is something that sets Trello apart from other similar tools. For example, you can drag and drop files and text, and copy images from your clipboard to cards to collect them. You can assign deadlines, tags, team members, and comments to your projects to set up a strategy and track its progress.
There is a limit of 10 MB per attachment in the free plan, but it is entirely possible to share links that redirect to Google Drive or Dropbox to keep ideas and documents in one place.
Google Drive: You can use it to store any type of file, share these files with others, and use the Google Drive office suite which allows collaborative editing of documents, spreadsheets, forms and slideshow presentations. Google Drive has apps available for Windows, OS X, Android, and iOS.
ONEDRIVE: formerly known as SkyDrive, is a Microsoft service launched in its current form in 2014. You get 5 GB for free with a Microsoft account, but for Office 365, subscribers have access to 1 TB. if you are not an Office 365 subscriber, you can get 100 GB per upgrade to basic onedrive which cost $2 per Month.
Onedrive allows you to store any type of file, and organize them by file type. The service also have all the Microsoft Office tools, and it is integrated into Windows 8 and Windows 10. It is available on Windows, Mac, Android, iOS and Windows Phone.
Google Calendar: is a synchronized calendar that allows you to manage your entire planning, appointments, reservations, tasks and events. You can share your calendar with other users as well.
Google Calendar, like many other apps of the same kind, provides an overview of your calendar on a daily, weekly, monthly or yearly basis. All your reservations such as your flights, hotel rooms, concert and restaurant tickets will be automatically added.
Finally, the application is compatible with Exchange and iCloud calendars to allow you to synchronize everything and gather your tasks, events, reservations in a single interface.
G Suite: Internet giant Google also offers an alternative to Outlook. The G Suite is made up of Office applications for professional use. In addition to Google Gmail’s email service, users can also access collaboration tools, word processing, and cloud storage. Many people are already using one or more of these apps for free. In particular, the Gmail free email offering is in high demand. However, if you opt for the paid version of G suite, you will benefit from the full functionality of each of the applications and will ensure a professional email extension for your communications. G Suite now has more than 2 billion users around the world.
Microsoft Office 365: is your safe bet. It is the most complete office suite, equipped with all the tools and services for your business. First, you can create personalized emails for your business with your own domain name. This will help you promote your business when communicating with a customer. Second, you have access to all Microsoft Office applications, online and offline. You can create Word documents, spreadsheets, etc. and collaborate with multiple people.
Coronavirus could end up making us work from home, we could probably find a key opportunity to create a new digital remote work environment that is much more engaging, participatory than we have ever had before.